Today I am giving here the detailed description about the Move Over with the example of stenographers. As many visitors of mine site inquired about the move over frequently, so I requested Mr. Shaheen Rehman to write a detailed note on it. With his efforts I am able to publish the same here.
NON-GRANT OF MOVE OVER BS-17 TO STENOGRAPHER BS-12, AWARDED SELECTION GRADE BS-15 (ON SENIORITY OF BS-12) GRANTED MOVE OVER BS-16 & ULTIMATELY RE-FIXED IN BS-15 ON DISCONTINUATION OF MOVE OVER POLICY IN, 2001.
SHORT BRIEF ABOUT MOVE OVER
As per Punjab Civil Servants Pay Revision Rules, 1977, S.No. 8 (1) A civil servant holding post in Revised National Pay Scale No. 1 to 15 who has reached the maximum of a Revised National Pay Scale shall be allowed the next higher Revised National Pay Scale with effect from the 1st day of December of the year in which he completes one year of such service at the said maximum as counts for increment under the rules, subject to the conditions that:-
(i) there is no adverse entry in his Annual Confidential Reports for the last four years. If this condition is not fulfilled, he shall wait at the said maximum till he has earned in succession four Annual Confidential Reports without any adverse entry. His move over to the next higher Revised National Pay Scale shall take effect from the 1st day of December of the year in which he fulfills this condition.
As per pay Revision rules, 1983, (i) The existing provisions regulating the concession of move-over without promotion to the next higher pay scale of employees in Revised National Pay Scale 1(B-1) to Revised National Pay Scale 16 (B-16) shall continue to be applicable in this Scheme.
AS PER FEDERAL GOVERNMENT ESTA CODE FOR GRANT OF CONSECUTIVE MOVE OVER Grant of move over to Government Servants in BPS-1 to 15
BPS-15 employees are entitled to consecutive and automatic grant of move over on reaching the maximum of their Pay Scale, subject to the condition that they fulfill other requirements. In their case neither D.P.C. nor Move Over Committee has any role to play. However, the grading/standard of their A.C.Rs is to be ensured by respective administration.
However, as per Move Over Policy of the Government of the Punjab, vide No. FD.PC-1-1/77 Dated 31/8/1989, It has been clarified “The Administrative Department is advised that the restriction of two or more successive Move Over applicable to employees in BPS-16 & above”.
Further as per Government of the Punjab Industries & Mineral Department Notification No. SO(TECH)2-97/95 Dated 3/2/1998, regarding clarification of Successive Move Over holding Post BS-1 to BS-15, addressed to the Managing Director Punjab Small Industries Corp. Lahore, it has been narrated that:-
“I am directed to refer to your letter No. PSIC/ Admn /A.D. (A)/ Misc-219/9645, dated 15-1-1998, on the subject cited above and have to clarify that since the official is working as Stenographer BS-12 and drawing pay in Selection Grade BS-15, is not an officer of Grade-16 and above, therefore, he is entitled for Successive Move Over as the restriction of 2 or more successive Move Over applies to the employees in BS-16 & above only, in accordance with the instructions of Finance Department contained in their U.O. No. FD.PC-8-1/77, dated 31-1-89”.
Stenographer BS-12, granted Selection Grade BS-15 (Based on the seniority of Stenographers BS-12), was allowed Move Over BS-16 (2535-197-5490) w.e.f. 1/12/1994. After grant of Annual increments due on 12/1995, 12/1996, & 12/1997, reached at the maximum of BS-16 Rs. 5490/-, and thus in the light of notifications quoted above, eligible for the grant of Move Over-BS-17, w.e.f. 1-12-1998.
Although Mover Over BS-17 was allowed by the competent authority w.e.f.1/12/1998, but the District Accounts Officer Vehari, has not honored this order, with the plea that as the BS-17 is a Gazetted scale, therefore, it cannot be granted to a Steno as Move Over, returned the fixation case in Service Book with the remarks that “the official is already in Move Over BS-16 and holding the Non Gazetted post, so BS-17 is not admissible till the regularization of BS-16.
Keeping view the all above facts and notifications, the Stenographer was entitled for the grant of Move Over BS-17, w.e.f. 1/12/1998, but due to objection raised by District Accounts Officer Vehari, deprived from the grant of BS-17 as Move Over and thus facing financial hardships continuously, and may be up to the retirement.
The Punjab Esta Code 2008, also reflects the policy of move over with dissimilarity that BS-17 cannot be allowed to those who granted Move Over BS-16, till they are promoted to BS-16 on regular basis, vide No.FD.PC-8-1/83 Dated the 4th October 2001, having the subject as : CLARIFICATION REGARDING AWARD OF CONSECUTIVE MOVE-OVER, it has been cleared that “I am directed to refer to the subject noted above and to state that a doubt grant of consecutive move-over to BS-17 was prevailing for employees drawing pay in BS-1 to BS-15.
2. It is clarified in consultation with the Federal Government that such employees are entitled to the grant of move-over upto BS-16 only. They are not entitled to further move-over to BS-17 till such time they are granted BS-16 on regular basis.
The above notification thus conceal the move over policy stating that successive move over can be granted to the employees of BS-1 to BS-15, because as per this Esta Code Notification, the policy must be replaced that successive move over can only be granted to the employees of BS-1 to BS-14, but BS-15 employees for only one time?
Due to non award of Move Over, the annual increments being at the maximum of BS-16, (and non grant of Mover Over BS-17) due on 1/12/1998, 1/12/1999, & 1/12/2000 could not be availed. However, on revision of pay scales 2001, and discontinuation of Move Over Policy, was fixed in original Selection Grade BS-15, (Seniority still fall under Stenographer BS-12) and now availing the annual increment benefit after the fixation of pay in BS-15 w.e.f. 1/12/2001.
It is mentioned over here that had the BS-17 granted as Move Over, then ultimately on discontinuation of Move Over Policy 2001, the stenographer would have to be re-fixed in his original Grade BS-15 (Selection Grade).
Further, the status of posts i.e., gazette/non gazetted are ever declared by the Government, but the grant of scale never mean their automatic conversion as Gazetted, as clarified vide Government of the Punjab No. FD.PC. Dated Endst. No. & further endorsed by Director (Field) Water Management Multan No. 14268-91 Dated 13/7/87: (a) the officials who have been given BS-16 by Move Over or those who get BS-16 as selection grade are allowed BS-17 by Move Over, shall continue to draw their salaries through pay bills used for government servants classified as Non-Gazetted. (b) where the posts have been placed/upgraded to BS 16 on regular basis, the incumbent will draw their salaries on pay bills used by the category of Government Servant formerly classified as gazette officers.
It is therefore necessary that this ambiguity in grant of Move Over BS-17, to all such employees must be removed and cleared, so that the financial benefits due to them can be availed by them.