A joining Report is a form that is prepared at the time of joining of an employee. There are many columns in joining report that must be carefully filled. After carefully filling all the columns it must be signed by the head of the office and then its copies must be submitted to higher authorities for their record. There are many reasons for the joining of an employee. I will discuss here all these with detail.
Joining Report of a Fresh Employee
For the joining of a fresh employee, there must be completed/obtained the following documents:
- Joining Report
- Appointment Letter
- Copy of Advertisement of the same Job
- Individual’s Service Performa
- CNIC of the Employee
- Copy of Domicile
- Medical Certificate of the Employee
- Educational Documents
I here mentioned the copy of Advertisement, it is necessary as the Accounts Offices or CMA Office some times demands it to verify the eligibility of age for joining the new job.
Medical Certificate must be obtained from the Civil Hospital duly countersigned by the MS of the same hospital. Pay and Allowances are granted to this employee from the date of Medical Certificate if the employee joins the duty on the date of medical certificate.
If you join the duty on after noon then u will not get the pay for the same day.
Joining on Promotion
Joining Report is also prepared on promotion of an employee whether he/she posted in the same institution or the other. If an employee is promoted from back date then the joining date will be the back date as mentioned in the promotion letter.If the promotion within same scale of the employee then he will get two increments.
Joining on Transfer
Joining Report is also prepared when employee is transferred from a certain institution.
Here is to mention that the process and documents required may differ for various offices.