Maintenance of Office Record

As I mentioned in the previous posts relating to Maintenance of Service Book, Service Book is an important document for the Non-Gazetted Employee. All the entries of Annual Increment, Changes in Pay due to Revision of Pay Scales, Advance Increments, Selection Grade, Move Over to Next Scale, Premature Increments etc are made in the service book of a Non-Gazetted employee. In the same way, entries of Earned Leaves, Extra Ordinary Leave, Annual Service Verification, Transfer/Postings etc are also made in the service book. The detailed method for preparing Duplicate Service Book is as under:

Last Pay Certificate is the certificate that is generally issued by an office to another office due to the transfer/posting of an employee to the other department.  It is a certificate that shows the full detail of rates of Pay & Allowances of the employee that he/she withdrawn during the last time from a certain office.

I am going to tell you here with detail the process of maintenance of History of Gazetted PAFA-358. This history sheet is maintained for the Gazetted Officers only. As you know that Service Book is maintained for the Non Gazetted Employees and if any one is promoted or upgraded to Gazetted Scale then his/her service book is closed and the History of Gazetted Sheet is maintained for such employee.

As you know, that Cash Book is a very important office record. It is the backbone of the account record. It is being used to keep the proper record of income and expenditure of an office.

A Cash Book is a ledger that is used to keep the record of income and expenditure. Usually the cash book of FGEIs (C/G) schools and many other departments is maintained month wise. Each page is for one month. On the left side incomes during the month are shown while the right side is for expenditures during the same month. I have made the maintenance of Cash Book easy with the help of excel sheet. All the formulas have been put there. You just need to enter the incomes and expenditures and all the calculations will be made automatically.