Maintenance of Service Documents

Stock ledger is a register to keep the record of receipts and issues of stock items. It is kept in charge of the store keeper of the concerned department. It is a essential part of the store to keep the record of the items in the store. You can easily find the items in the store just viewing the stock ledger. I shall give you tips regarding How to Maintain Stock Ledger?

Types of stock ledger: There are generally two types of stock ledgers:

Dead Stock Ledger and Expendable Stock Ledger:

A joining Report is a form that is prepared at the time of joining of an employee. There are many columns in joining report that must be carefully filled. After carefully filling all the columns it must be signed by the head of the office and then its copies must be submitted to higher authorities for their record.

As I mentioned in the previous posts relating to Maintenance of Service Book, Service Book is an important document for the Non-Gazetted Employee. All the entries of Annual Increment, Changes in Pay due to Revision of Pay Scales, Advance Increments, Selection Grade, Move Over to Next Scale, Premature Increments etc are made in the service book of a Non-Gazetted employee. In the same way, entries of Earned Leaves, Extra Ordinary Leave, Annual Service Verification, Transfer/Postings etc are also made in the service book. The detailed method for preparing Duplicate Service Book is as under:

Last Pay Certificate is the certificate that is generally issued by an office to another office due to the transfer/posting of an employee to the other department.  It is a certificate that shows the full detail of rates of Pay & Allowances of the employee that he/she withdrawn during the last time from a certain office.

I am going to tell you here with detail the process of maintenance of History of Gazetted PAFA-358. This history sheet is maintained for the Gazetted Officers only. As you know that Service Book is maintained for the Non Gazetted Employees and if any one is promoted or upgraded to Gazetted Scale then his/her service book is closed and the History of Gazetted Sheet is maintained for such employee.

As you know, that Cash Book is a very important office record. It is the backbone of the account record. It is being used to keep the proper record of income and expenditure of an office.